Vendor Application

Please submit this application of intent by April 3, 2019.  

*Vendors for this festival fall under three categories with similar but different rules, see below for specifics. Complete information associated with the category relating to the area in which you fall as noted below. 


The Writers Guild (Books)/ Tea Vendor Shall:

1. Present all materials to be read or spoken to the designated committee prior to public readings.

2. Keep readings and spoken words within a time frame of not more than 10 to 15 minutes.

3. Agree to pay the CASF-V a fee of 10% of books sold. Understand that s/he is responsible for the collection of all sales tax.

4. Understand that CASF-V will provide paper goods, condiments, tea, one (1) table, two (2) chairs, and other needed items where indicated if possible. The vendor will supply all other needed items.

5. Understand that if for any cause it becomes impossible, including inclement weather, to have the event, understand this agreement is terminated and any and all damages will be waived.

6. Understand that CASF-V, town of Fuquay-Varina or other entity is not responsible for damages arising out of an injury or loss, including my employees or goods, from any cause whatsoever, while operating under this agreement.

7. Understand that CASF-V will provide no insurance for the vendor. Recommends that the vendor purchase his/her own coverage.

8. Submit a completed publicity information sheet and a photograph of self and work. (Photos can be e-mailed to mtucker2@nc.rr.com). Agree to permit photographs of their work to be used for the purposes of promoting and advertising the event. All submissions remain the property of CASF-V.

9. Confirm that work is original by you or an associate. Space assigned under this agreement is for the vendor who signs the contract and may not be sub-leased to other people for display or other purposes.

10. Adhere to setup start time of 8:00 a.m. and must be completed by 9:45 a.m. No shows will forfeit space.

11. Clean up is from close of event until one (1) hour later.

12. Understand that CASF-V shall determine the eligibility of all products and services, and therefore, reserves the right to deny sale of items that have not been listed on the application. CASF-V’s decision shall be final and and binding. No music or loud sounds are permitted without prior approval.

13. Agree to maintain dignity and integrity of the Festival and will not perform any acts of a harmful nature. Understand that CASF-V reserves the right to ask any vendor or its employees to leave the festival who are not acting in the best interest of the festival. Vendors will adhere to the space assigned and be a good neighbor.

14. Keep exhibit open and staffed during all event hours and keep interior signs to 8 ft. or less.

15. Understand that smoking, burning of candles, incense or other materials is prohibited. Any smoking outside must be 25 feet away from any doorway or ventilation unit.

16. Abide by all regulations governing usage of the premises. Displays or exhibitors space must be free standing.

17. Shall agree to abide by all applicable laws, ordinances and regulations pertaining to health, fire prevention, public safety, business licenses, sales tax permits and applicable liability insurance.

18. Understand that CASF-V is not liable for personal injury, or for lost or stolen goods. Insurance is the vendor’s responsibility, and is recommended. Vendors are liable for any damage caused to property. Vendor agrees to indemnify and hold harmless the sponsor and its agents from any claims, cause of action, and suits resulting from any damage, injury, or loss to any persons connected to the exercise of vendor privileges granted.

19. Understand that CASF-V has the option to cancel the event up to 30 days prior to its effective date and will return space fees to the vendors.


The Arts & Craft Vendor Shall:

1.     Pay a fee of $25 to be paid to CASF-V at the time of application.  

2.     Understand that CASF-V will supply one (1) table and two (2) chairs, and other necded items where possible. The vendor will supply all other items.

3.    Understand that s/he is responsible for the collection of allsales tax. 

4.     Bring all needed display props.

5.    Understand that if for any cause it becomes impossible, including inclement weather, to have the event, this agreement is terminated and will waive any and all damages.

6.     Understand that CASF-V, town of Fuquay-Varina or other entity is not responsible for damages arising out of an injury or loss, including my employees or goods, from any cause whatsoever, while operating under this agreement. 

7.     Understand that CASF-V will provide no insurance for the vendor-that the vendor will purchase his or her own and therefore relieves CASF-V of any responsibility in connection with the safekeeping of the property while at the event.

8.     Submit a completed publicity information sheet, and a photograph of self and work. (Photos can be e-mailed to mtucker2@nc.rr.com).  Agree to permit photographs of their work to be used for the purposes of promoting and advertising the event.  All submissions remain the property of CASF-V.

9.     Adhere to setup start time of 8:00 a.m. and to be completed by 9:45 am. Understand that no shows will forfeit space and any fees paid 

10.  Understand that cleanup is from close of event until one (1) hour later. 

11.  Understand that CASF-V will determine the eligibility of all products and services, and therefore, reserves the right to deny sale of items that have not been listed on the application.  CASF-V’s decision shall be final and binding. No music or loud sounds are okay without prior approval. 

12.  Agree to maintain dignity and integrity of the Festival and will not perform any acts of a harmful nature.   CASF-V reserves the right to ask any vendor or its employees to leave the festival who they feel are not acting in the best interest of the festival.  Vendors will adhere to the space assigned and be a good neighbor. 

13.  Not share space without approval of CASF-V. Exhibits must be open and staffed during all event hours.  Interior signs are limited to 8 ft. or less.

14. Smoking, burning of candles, incense or other materials is prohibited. Any smoking outside must be 25 feet away from any doorway or ventilation unit.  

15. Understand that CASF-V has the option to cancel the event up to 30 days prior to its effective date and will return space fees to the vendors


The Exhibits Vendor Shall:

1.     Present all materials to be displayed to the designated committee prior to the event.

2.    Agree to pay the CASF-V a fee of $5 for use of space.

3.    Bring all needed display props, including hanging materials deemed necessary. CASF-V will provide other needed items if indicated and possible.

4.    Understand that if for any cause it becomes impossible, including inclement weather, to have the event, this agreement is terminated and vendor will waive any and all damages.

5.    Understand that CASF-V, town of Fuquay-Varina or other entity is not responsible for damages arising out of an injury or loss, including my employees or goods, from any cause whatsoever, while operating under this agreement. 

6.    Understand that CASF-V will provide no insurance for the vendor-that the vendor will purchase his own and therefore relieves CASF-V of any responsibility in connection with the safekeeping of the property while at the event.

7.    Understand that the vendor will submit a completed publicity information sheet and a photograph of self and work. (Photos can be e-mailed tomtucker2@nc.rr.com).  Agree to permit photographs of their work to be used for the purposes of promoting and advertising the event. All photographs remain the property of CASF-V.

8.     Understand that setup starts at 8:00 a.m. and must be completed by 9:45 a.m. No shows will forfeit space.

9.     Adhere to cleanup schedule - from close of event until one (1) hour later. 

10.  Understand that CASF-V shall determine the eligibility of all products and services, and therefore, reserves the right to deny display of items that have not been listed on the application.  CASF-V’s decision shall be final and binding. No music or loud sounds are okay without prior will are permitted without prior approval. 

11.  Agree to maintain dignity and integrity of the Festival and will not perform any acts of a harmful nature.   CASF-V reserves the right to ask any vendor or its employees to leave the festival who they feel are not acting in the best interest of the festival. Vendor will adhere to the space assigned and be a good neighbor. 

12.  Keep exhibit open and staffed during all event hours.  Interior signs are limited to 8 ft. or less. 

13.  Understand that smoking, burning of candles, incense or other materials is prohibited. Any smoking outside must be 25 feet away from any doorway or ventilation unit.  

14.  Shall abide by all regulations governing usage of the premises. Displays or exhibitors space must be free standing.

15.  Understand that CASF-V is not liable for personal injury, or for lost or stolen goods.  Insurance is the vendor’s responsibility, and is recommended. Vendors are liable for any damage caused to property.  Vendor agrees to indemnify and hold harmless the sponsor and its agents from any claims, cause of action, and suits resulting from any damage, injury, or loss to any persons connected to the exercise of vendor privileges granted.

16.  Understand that CASF-V has the option to cancel the event up to 30 days prior to its effective date and will return space fees to the vendors. 


Make Check / Money Order Payable To:

Cultural Arts Society of Fuquay-Varina, Inc. and mail to PO Box 1313, Fuquay-Varina, NC 27526   Where checks are not honored by financial institutions a fee of $25.00 will be charged.  The Cultural Arts Society of Fuquay-Varina, Inc. reserves the right to refuse any entry that would be a duplication of service or would not be in the best interest of the Festival. 

Name *
Name
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Address
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Phone
Type of Exhibitor
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Today's Date